Financial report

The financial report shall leader only if he gets to conduct a campaign some petty cash. If, as it happens, for example, on Sunday outlets, the campaign was conducted entirely by the participants themselves, the task manager much easier. He should just count the amount of the total cost divided by the number of participants, and to declare, but who should receive, if you create a save, or how much to make, if the resulting cost overruns. Small savings amounts that troublesome divide between the parties, sometimes you can just spend on ice cream or fruit water.

If for campaign received petty cash (see "Estimating" in Chapter 1), by its end the accounting department should be put down the report, as is usually done, and the unspent money, if any remained, returned to the cashier , where they were received before the campaign.

The expenses incurred in the preparation and conduct of the campaign, supported by rail and other transport tickets, copies of sales receipts from stores, tickets to visit museums, etc. They should be carefully collected and applied to the expense report. This is one of the functions of the treasurer of the group. But as we know, not all camping costs can confirm that way. In this case, the expense report included three statements. The first — the purchase of products and expended in the form:

Date

Name of the institution

 

Purchased for

 

 

Note

 

cash

 

clearing

 

k-in

 

sum

 

k-in

 

sum

 

 

 

 

 

 

 

 

 

This statement is attached table, which lists the trip participants, and specifies the number of days of hiking. That's about the shape of the report card:

№ / №

Name

June

July

Total days

Note

 

25

26

27

28

29

30

1

2

3

4

5

 

 

1

2

Kuznetsov PA

Sergeev V.

+

+

+

+

+

+

+

+

+

+

+

+

+

+

+

+

+

+

+

11

8

dropped out due to illness

 

The second statement is made on the transport costs (vnutrimarshrutnye patrols) and is called the route plan (not to be confused with the itinerary, which the band sometimes takes as a travel document in lieu of the route book):

 

Date

Route

(Roadblock)

Mode of transport

Sum

(The whole group)

The third list includes cultural and educational expenses (museums, etc.) and household spending (buying equipment, tools, utensils, etc.):

 

Name of expenditure

Date and place of purchase or service rendered

Sum

All the documents are signed, not only the head of the campaign, but also the responsibility of the number of children — most senior group (commander, headman) and treasurer (assistant warden). This is further proof of the important role played in the life of the tourist group students allocated responsible for different areas of work. Through them, in fact, implemented the idea of self-governance in the group and at the same time is pedagogical leadership.

If you look closely at the samples statements immediately becomes clear that fill them retroactively, after the campaign, it is unlikely, with the possible exception of, perhaps, time sheet. The memory will be lost all the information. Therefore, it is necessary to have such statements immediately, as soon as a purchase for a campaign, that is, before the release of the route, and carefully maintained throughout the campaign, and before taking the report, just rewrite it clean. It is not necessary to have every statement in a separate large sheet for field conditions it is uncomfortable. Better to just a few pages in razgrafit stowed notepad.

Finally, if the head and his deputy received subsistence allowance for travel and subsistence, then they have to report as usual.

Why do we study in detail the issues related to the financial report? The point is this. There was a time when all the spending on the campaign needed to produce only non-cash. The order changed this long, and yet even now some school and accountants insist that the cash that are going to carry out the campaign, have been made to the account of the school and in the future, all expenses trip paid by bank transfer. It is hard to think of anything, largely complicates the head. First, much of what to buy for the campaign, stores sell for cash and do not sell non-cash. Second, many of the hiking costs simply can not make non-cash payment, such payment for milk and potatoes, purchased in the village. Third, those purchases that can be made by bank transfer, require a lot of time. We must look for shops that have not yet exhausted the limit on sale of non-cash payment, then checkout, take him to school, wait a few days until the accountant shall do in the bank, then go with the money order back to the store, and only then can we receive selected merchandise. Finally, in the long march, this leads to excessive increase in pressure on guys. If, for example, the leader will lead the children in a 20-day tour, he can always find a route that in two or three places you can replenish products. In other words, participants in the campaign will have to go, with a backpack of 5-7-day supply of food. But it can be done only with cash. If necessary, purchase products via bank transfer have to buy them all at once on 20 days. But it is a minimum of 20 kg for each of the children, not including personal items and items of group equipment.

The usual arguments used in favor of the non-cash payment, is to ensure that in this case you can always check all the expenses incurred by the head of the march. But is a man who can be trusted with children, do not deserve to be entrusted to him a certain amount of cash? If you do not, you do not admit to close Children's tourism management, and can be, and in general to teaching.

Purchase by bank transfer only feasible if you can get based on the fact that it is difficult to find in the store. In general, it is better for them to refuse. Otherwise, most of the time and effort to absorb the head purely economic activity, has nothing in common with the actual tourism.

 

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